Effective Date: 05.07.2023

At Artemis Medical, we are committed to protecting your privacy and ensuring the security of your personal data. This Privacy Policy Statement outlines how we collect, use, disclose, and safeguard your information in accordance with the UK General Data Protection Regulation (GDPR) and other applicable data protection laws.

Data Controller

Artemis Medical, registered and headquartered in the United Kingdom, is the data controller responsible for the processing of personal data collected through our website and other business activities.

Data We Collect

We may collect the following categories of personal data when you visit our website or engage with our services:

Contact Information: Name, email address, phone number, and postal address.

Professional Information: Job title, employer's details, academic qualifications, and professional certifications.

Compliance Data: Information required for compliance with legal, process, or regulatory requirements.

Job Application Data: Information submitted as part of job applications, such as resumes, cover letters, and references.

Purpose of Data Collection and Processing

We process your personal data for the following purposes:

Compliance: Processing data to comply with legal obligations, process requirements, or regulatory standards.

Consultancy Contracts: Setting up and maintaining consultancy contracts between clients, academic institutions, healthcare professionals, and Artemis Medical.

Medical Meetings: Organizing attendance at medical meetings, including continuing medical education events and client internal training sessions.

Job Applications: Evaluating and processing job applications submitted through our website.

Legal Basis for Processing

Our lawful bases for processing your personal data are:

Legitimate Interests: Processing necessary for our legitimate interests to conduct business operations effectively and provide our services to clients.

Contractual Obligations: Processing necessary to fulfill contractual obligations with clients, academic institutions, and healthcare professionals.

Legal Obligations: Processing required to comply with applicable laws and regulations.

Consent: Processing based on your explicit consent for specific purposes, where applicable.

Data Sharing

Artemis Medical may share your personal data with third parties in the following situations:

Service Providers: We may engage third-party service providers to assist us in delivering our services or managing our website. These providers are bound by contractual obligations to protect your personal data.

Legal Compliance: We may disclose your personal data if required to comply with a legal obligation or respond to lawful requests from public authorities.

Business Transfers: In the event of a merger, acquisition, or sale of all or part of our business, your personal data may be transferred to the relevant parties.

Data Retention

We will retain your personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy Statement, or as required by applicable laws and regulations.

Data Security

Artemis Medical implements appropriate technical and organizational measures to protect your personal data from unauthorized access, disclosure, alteration, or destruction.

Your Data Protection Rights

Under the GDPR, you have certain rights regarding your personal data. These rights include:

Access: You can request access to the personal data we hold about you.

Rectification: You have the right to request corrections to any inaccurate or incomplete personal data we hold about you.

Erasure: You can request the deletion of your personal data under certain circumstances.

Restriction: You can request the restriction of processing your personal data under certain circumstances.

Data Portability: You have the right to receive your personal data in a structured, commonly used, and machine-readable format.

Objection: You can object to the processing of your personal data under certain circumstances.

Withdrawal of Consent: If we process your personal data based on your consent, you can withdraw that consent at any time.

To exercise any of these rights or if you have any questions or concerns about our privacy practices, please contact us using the details provided in Section 9.

Contact Information

If you have any questions, requests, or concerns regarding this Privacy Policy Statement or our privacy practices, please contact us at:

Artemis Medical [Company Address] Email: [Contact Email] Phone: [Contact Phone Number]

Changes to the Privacy Policy

We may update this Privacy Policy Statement from time to time to reflect changes in our business practices or legal requirements. The updated version will be posted on our website with the effective date of the revision.

Please review this Privacy Policy Statement periodically to stay informed about how we process your personal data.

By using our website or engaging with our services, you acknowledge that you have read and understood this Privacy Policy Statement and consent to the processing of your personal data as described herein.

Last Updated: [05.07.2023]

At Artemis Medical, we are committed to fostering a diverse, equitable, and inclusive workplace, and promoting these values in all our interactions with third-party clients, suppliers, and the wider society. We firmly believe that diversity and inclusion are essential components of a thriving and successful organization, and we are dedicated to upholding the principles outlined in the Equality Act 2010.

Commitment to Equality and Non-Discrimination

Artemis Medical is committed to complying with the Equality Act 2010 and ensuring that all individuals, regardless of their age, disability, gender identity, race, religion, sexual orientation, or any other protected characteristic, are treated with respect, fairness, and dignity. We firmly oppose any form of discrimination, harassment, or victimization and strive to provide an inclusive environment that values and respects the unique perspectives and contributions of all individuals.

Diversity in the Workplace

We believe that a diverse workforce brings varied experiences, ideas, and skills to the table, which fuels creativity, innovation, and problem-solving. Artemis Medical is dedicated to promoting diversity within our organization by creating an inclusive culture that welcomes individuals from different backgrounds and identities. We actively seek to attract, retain, and develop talent from diverse backgrounds, and we foster an open and supportive environment that encourages everyone to reach their full potential.

Equity and Fairness

Artemis Medical is committed to promoting equity by ensuring fairness and impartiality in our policies, practices, and decision-making processes. We strive to eliminate any barriers that may hinder equal opportunities for our employees, clients, and suppliers. By providing equitable access to resources, opportunities, and career development, we aim to empower individuals to thrive in their roles and contribute to the success of our organization.

Inclusive Interactions

In our interactions with clients, suppliers, and the wider society, we are dedicated to upholding the principles of diversity and inclusion. We seek to engage in respectful and inclusive communication, valuing the perspectives and cultural differences of others. Artemis Medical actively encourages diversity in our business relationships and seeks to collaborate with partners who share our commitment to equality and inclusion.

Training and Awareness

To ensure the successful implementation of this Diversity, Equity, and Inclusion Policy, Artemis Medical provides regular training and awareness initiatives to our employees, clients, and suppliers. This training aims to enhance understanding and appreciation of diverse perspectives, foster inclusive behaviors, and promote a culture of respect and acceptance.

Accountability and Continuous Improvement

We recognize that promoting diversity, equity, and inclusion requires ongoing effort and commitment. As part of our dedication to this cause, Artemis Medical establishes accountability measures to monitor progress, identify areas for improvement, and take appropriate actions to create a more inclusive workplace and business environment.

Reporting Incidents

Artemis Medical encourages employees, clients, and suppliers to report any incidents of discrimination, harassment, or any behavior that contradicts our commitment to diversity, equity, and inclusion. Reports will be treated confidentially and addressed promptly in accordance with our established procedures.

As a company, Artemis Medical is resolute in its mission to champion diversity, equity, and inclusion both within our organization and throughout our interactions with clients, suppliers, and the wider society. We firmly believe that promoting these values enhances our collective success and positively impacts the communities we serve.

This policy is reviewed periodically to ensure it remains aligned with our values and in compliance with applicable legislation.

Last Updated: [05.07.2023]

Artemis Medical is committed to operating in a sustainable and environmentally responsible manner. As a provider of consulting services to pharmaceutical companies in the UK, we recognize our responsibility to minimize our environmental footprint, promote sustainable practices, and contribute to the well-being of our communities.

Environmental Responsibility

We are dedicated to minimizing the impact of our operations on the environment. We will:

a. Energy and Resource Efficiency: Continuously improve our energy efficiency, reduce waste generation, and optimize resource consumption within our offices and operations. b. Green Procurement: Give preference to environmentally friendly products and services in our procurement processes, considering their life cycle impacts and promoting sustainability-focused suppliers. c. Waste Management: Implement waste reduction, recycling, and responsible disposal practices to minimize our contribution to landfill waste and promote the circular economy. d. Emissions Reduction: Strive to minimize greenhouse gas emissions associated with our activities and encourage sustainable transportation options for our employees.

Stakeholder Engagement

We believe that engaging with our stakeholders is essential to fostering sustainability. We will:

a. Clients: Collaborate with our clients to promote sustainable practices within the pharmaceutical industry, encouraging responsible manufacturing, packaging, and distribution. b. Suppliers: Encourage our suppliers to adhere to sustainable and ethical business practices, seeking partnerships with like-minded organizations. c. Employees: Foster a culture of sustainability among our employees by promoting awareness, providing training opportunities, and encouraging responsible behavior in their daily activities. d. Community: Engage with local communities through outreach initiatives, supporting social and environmental causes that align with our values.

Ethical Business Conduct

Artemis Medical is committed to conducting business ethically and with integrity. We will:

a. Compliance: Comply with all applicable environmental laws, regulations, and standards, ensuring that our operations respect the environment and safeguard the health and well-being of the communities we serve. b. Responsible Business Practices: Uphold ethical practices in our relationships with clients, suppliers, and stakeholders, promoting transparency, fairness, and accountability. c. Data Privacy and Security: Protect the privacy and security of personal data in accordance with relevant data protection laws and regulations. d. Corporate Governance: Maintain robust governance practices, incorporating sustainability considerations into our decision-making processes and engaging in responsible financial management.

Continuous Improvement

Artemis Medical is committed to continuously improving our sustainability performance. We will:

a. Monitoring and Measurement: Regularly monitor and measure our environmental impacts, setting objectives and targets to drive ongoing improvement. b. Innovation and Collaboration: Foster innovation and collaborate with industry partners, research institutions, and stakeholders to explore and implement sustainable solutions within the pharmaceutical sector. c. Employee Engagement: Encourage employees to contribute ideas, share best practices, and actively participate in our sustainability initiatives.

By integrating sustainability into our operations, Artemis Medical aims to create a positive impact on the environment, society, and the healthcare industry. We recognize that sustainability is an ongoing journey, and we are committed to taking steps to continuously improve our practices and make a meaningful difference.

This policy is regularly reviewed and updated to ensure its alignment with best practices and the evolving needs of our stakeholders.

Last Updated: [05.07.2023]

Artemis Medical is committed to combating modern slavery and human trafficking in all its forms. We acknowledge the importance of upholding human rights and ensuring ethical practices throughout our operations and supply chains. This policy reflects our zero-tolerance approach to modern slavery and outlines our commitment to preventing and addressing this heinous crime.

Policy Statement

Artemis Medical is dedicated to conducting business with integrity, respect for human rights, and compliance with all applicable laws and regulations. We condemn all forms of modern slavery, including forced labor, human trafficking, debt bondage, and exploitation. We are committed to taking proactive measures to identify, prevent, and address any risks of modern slavery within our organization and supply chains.

Compliance with Laws and Regulations

We comply with all relevant legislation, including the Modern Slavery Act 2015 and other applicable laws and regulations addressing modern slavery and human trafficking. We require our employees, contractors, and suppliers to adhere to the same high standards and legal requirements.

Risk Assessment and Due Diligence

Artemis Medical conducts regular risk assessments to identify and assess potential risks of modern slavery within our operations and supply chains. We evaluate factors such as geographical locations, industry sectors, and supplier relationships to determine areas that may be vulnerable to modern slavery practices. We implement due diligence procedures to ensure that our suppliers and business partners share our commitment to ethical conduct and human rights.

Supplier Engagement and Auditing

We strive to work with suppliers who share our values and commitment to eradicating modern slavery. We engage with our suppliers to communicate our expectations regarding ethical business practices and require them to demonstrate compliance with anti-slavery and human trafficking laws. We may conduct audits and assessments to verify adherence to our standards, and we reserve the right to terminate relationships with suppliers who do not meet these expectations.

Employee Awareness and Training

Artemis Medical provides training and awareness programs to our employees to ensure they understand the risks of modern slavery, recognize the signs, and know how to report any concerns. We promote a culture of transparency, where employees are encouraged to raise concerns without fear of reprisal.

Reporting and Whistleblowing

We maintain effective channels of communication for reporting any suspicions or incidents related to modern slavery. Employees, suppliers, and other stakeholders are encouraged to report any concerns promptly, and appropriate actions will be taken to address and investigate such reports. We treat all reports with confidentiality and protect whistleblowers in accordance with our established procedures.

Continuous Improvement

Artemis Medical is committed to continuously improving our practices and raising awareness about modern slavery. We review and update this policy periodically to ensure its effectiveness and alignment with evolving best practices. We actively engage with industry initiatives, governmental agencies, and organizations dedicated to combatting modern slavery, to enhance our knowledge and share best practices.

Artemis Medical's commitment to eradicating modern slavery extends across our operations and supply chains. We are dedicated to working collaboratively with our employees, suppliers, and stakeholders to ensure ethical practices and protect the rights and dignity of all individuals.

This policy is regularly reviewed and updated to ensure its alignment with legal requirements and best practices.

Last Updated: [05.07.2023]